BIKE WEEK 2014 GRANTS FOR COMMUNITY / SPORTS GROUPS

A Chara,

Building on the fantastic enthusiasm and participation of groups around the county in Bike Week 2013, Mayo Sports Partnership in conjunction with Mayo County Council, An Taisces Green - School Programmes and Westport Smarter Travel is now inviting applications for funding from interested community groups / sports clubs for Bike Week 2014 (14th -22nd June) events.

If your group is interested in promoting cycling as part of a fun, national programme, this is an ideal opportunity to apply for funding to help deliver your event.

Key information points:

· Grants for Community Groups are available up to a potential maximum of €500 per successful community group (depending on the scale of the event). An overall allocation of €3,000 is available towards these community events.

· Events that will be eligible for grant assistance in 2014 must be fun / novel, target outreach to non-cyclists or aspiring cyclists. They can be targeted at the whole community such as a town centre cycle festival with events for the whole family or can be aimed at specific groups such as BMX tryouts for teenagers, women only leisure cycles etc

· Note that successful events to receive funding will need to be located at a venue which is visible to passers by / general public

· For the purposes of these grants, eligible expenditure will include:

Ø Costs involved (either directly or through partners) in organising one or more local fun cycling events for public participation e.g. mass cycle, slow bike race, cycling obstacle course, road race, forest cycle, fancy dress parade, bike fest etc

Ø Costs involved in organising public information events on cycling

Ø Costs of purchase of items such as bikes, lights, locks, bells etc to raffle or give as prizes for participants in events

Ø Costs of complementary activities for event days, e.g. musical entertainment, face painting, novelty bike displays (unicycles, tricycles), electric bike display

Ø Costs relating to publicity for events

Ø Please note that expenditure will not be allocated for sweets / fizzy drinks etc.

For more ideas, see the 2013 photo galleries and event information on www.bikeweek.ie

· Application is by providing information as requested in the attached form. A list of costed activities or events must be supplied with the application.

· Applications should be emailed to msp@mayococo.ie or, alternatively, application forms can be posted to Mayo Sports Partnership, Mayo County Council, Castlebar, Co. Mayo

· The closing date for applications to Mayo Sports Partnership is Friday 23rd May 2014.

· Some other criteria for the scheme includes:

Ø Who is the target audience - Families, Teenagers, Schoolchildren, Current Cyclists, lapsed cyclists Older People etc.

Ø How will people get to the event - can they walk or cycle there?

Ø Can non cyclists take part in the event, with bikes for hire or try out?

Ø Can the event be part of a local community event?

Ø What community groups are involved?

Funding is at the discretion of Mayo Sports Partnership / Mayo County Council and as such applicants may receive all/some/or no funding applied for.

· The dedicated contact person will be informed of the proposed amount to be granted by Wednesday, 4th June 2014.

· Successful community groups / clubs will receive the grant following confirmation by the dedicated contact person of acceptance of the grant amount. Where a grant is in respect of a local community group, the contact person will be deemed responsible for handling the application, expenditure of grant and return of vouched expenses.

· The dedicated contact person will be required to submit a brief report on the success or otherwise of the Bike week events and activities. The report should be a brief summary of the event of no more than two A4 pages or maximum of 500 words (bullet points suffice) and should ideally be accompanied by not more than two photographs of the event. This information will be used to help plan future Bike Week events. Photographs of the event may be uploaded to the Bike Week website.

If you have any questions, you can contact me by email at clambert@mayococo.ie or phone at 094-9047025

Best regards,

_______________________

Charlie Lambert

Sports Co-ordinator

Mayo Sports Partnership

On behalf of Bike Week Steering Committee 2014

Bike Week 2014 - Mayo Sports Partnership / Mayo County Council Grants

APPLICATION FORM

N.B. Please Write in Block Capitals; Please keep details short and specific; where applicable, please use bullet points. Thanks!

1) Group Name

Club Name

2) Contact details

Main contact person's name & title

Address

Landline contact number

Mobile contact number where possible

Email address

Secondary contact person's name & title

Address

Landline contact number

Mobile contact number where possible

Email address

3) Past cycling events

If your organisation has been involved in previous cycling events, please outline them here (include dates & approximate numbers involved), for example:

Participation in Bike Week 2010/2011/2012/2013 - 40 people involved in group cycle
Annual European Mobility Week displays and draw for all members
· Cycle training offered to senior classes every year

· Cycle maintenance classes run on annual basis, every September, for approx 10 people every time

Planned Bike Week 2014 event

4) Include an outline of the event & dates for Bike Week 2014 events.

Include information on who each event is aimed at e.g. school children, aspiring cyclists, non--cyclists etc: partners involved; measure of success (numbers expected to benefit / attend etc.); for example

1. Event :Family Leisure Cycle

Date: Saturday 21st June

Time: 2pm

Venue: The Square, Claremorris, Co Mayo

Target Group: Families,Aspiring cyclists plus children

Some Further Information on Event: Maybe some details on route, distance, entertainment / refreshments if providing.

Partners Involved:local cycling club plus Mayo Sports Partnership

Numbers Expected:100 people expected

please use separate sheet if necessary

5) Who is the group / club planning to work with to deliver this event?

E.g. is the application solely on behalf of the group or are there other organisations in the area you will work with.

6) What are the aims of your event(s)?

7) Outline how you plan to make your event(s)/ activity as inclusive as possible:

8) The applicant must meet best practice in child protection policies and procedures - please give information on how your planned event/ activities meets same. Please detail for each of the events applied for. Where en event is organised by a Community Group etc, please outline the organisation's Child Protection Policy(if any), list members of the organisation who have attended Child Protection Courses and have been certified and state the name of the certifying body(s). If you need help on this please contact the office at 094-9047025

9) Details of insurance requirements if any:

It is a condition of this application that the organiser ensures that appropriate insurance cover for the event is in place eg through community council or register with Cycling Ireland. If you have any issue with this please contact us.

10) Breakdown of funding sought - include detailed breakdown of funding sought for the event as per following template:

Event - Organiser:__________________________

Title and Purpose of Event: ___________________________

Area(s) of Expenditure

Cost €

Total:

etc.

please use additional sheet if necessary

11) Any other relevant information

12) Conditions - Successful applicants will be required to:

Ø Organise events to coincide with Bike Week 2013 as per their application outline.

Ø Use Bike Week and Mayo Sports Partnership logos on all materials (these will be provided after successful grant application).

Ø Vouch for all expenses.

Ø Provide a Feedback report on events and activities. (Report should typically consist of no more than 500 words/ two A4 pages with a brief outline of events organised (bullet points suffice), attendance and success of event).

Ø Ensure that, where appropriate, child protection policies are in place and insurance cover is provided.

13) Declaration by main contact person

I have read and understood all the criteria and have answered all the questions in the Grant Application Form to the best of my knowledge. I, the undersigned, apply for a once-off grant for the purpose stated above and declare that the information given in this application is true and complete to the best of my knowledge. I acknowledge that any funds awarded must be used for the purpose stated.

____________________________

Signed

____________________________

(Name in Capitals and Title)

Date:______________________